There are sixteen positions on the Board of Directors. The term lasts from May to April the following year. The positions are:
- Vice-President Student Services
- Vice-President External Relations
- Vice-President Student Life
- Vice-President Finance
- Vice-President University Relations
- Applied Sciences
- Arts & Social Sciences
- Business Administration
- Communication, Art & Technology
- Health Sciences
- Two (2) At-Large Representatives
Role of the President
The President is a representative of the Board and Society, and is involved in public relations issues. The President participates in all formal activities of the Society, and leads large scope operational tasks such as contracts and legal consultations, and also supports the duties of the IRO. This position has the most contact with University administrators and departments, and takes care of general issues involving the university. There is a degree of flexibility to the projects the President undertakes.
According to the SFSS Constitution, the President shall:
- Have the power to convene the Board or Forum at any time.
- Be an ex-officio voting member of all Board and Forum committees.
- Be a signing officer.
- Represent the Society on formal occasions.
- Ensure compliance with and enforcement of all relevant Collective Agreements, employment contracts and staff relations policies.
- Act as a liaison between the Board and its employees
- Undertake all other duties usually falling to the office of President of a Society.
Role of the Vice-President Student Services
The Vice-President Student Services is responsible for the services offered by the Society, and acts as the main liaison for students. The top priority for the Vice-President Student Services is to ensure that services such as the health plan, night line, food & beverage services, and other services jointly funded with the University operate smoothly. The Vice-President Student Services is also involved in administrative tasks such as the negotiation of agreements with the University and with external entities for services. As a liaison and often first point of contact for students, the Vice-President Student Services must be familiar with the operations of the Society, especially the General Office.
According to the SFSS Constitution, the Member Services Officer shall:
- Assume and carry out the rights, duties and obligations of the President during
her or his absence or in the event that she or he should resign, be impeached or
- Coordinate the compilation of the Annual Report of the Board for consideration
at the Annual General Meeting.
- Coordinate and facilitate activities and services for the members of the Society.
- Be a signing officer.
- Undertake all other duties and responsibilities the Board may delegate to the Vice-President of Services from time to time.
Role of the Vice-President External Relations
The Vice-President External Relations is a position to advocate for the society, and chairs the Advocacy Committee. The Vice-President External Relations runs campaigns, such as the current Student Debt campaign, communicates with SFU groups such as Senate, Governors, the Graduate Student Society, and other student groups, and also maintains contact with outside organizations including direct contact with the government and also networking with other universities and student societies around the country. This position is not involved in the administration of the Society as much as in public relations, and involves some flexibility in the projects the Vice-President External Relations chooses to undertake.
According to the SFSS Constitution, the Vice-President External Relations shall:
- Be responsible for keeping the Board informed of plans or actions of external
organizations, outside the University, and federal and provincial governments
that have a direct bearing on the Society or its members.
- Be responsible for Society business related to, and organize Society
representation at conferences held by external organizations, other than the
University, in which the Society may have membership or interest.
- Act as a liaison between the Society and other student unions.
- Undertake all other duties and responsibilities the Board may delegate to the Vice-President External Relations from time to time.
Role of the Vice-President Student Life
The Vice-President Student Life works primarily with student groups on campus and members of the society. This position will act as a liaison for organizations including but not limited to Department Student Unions, Faculty Student Unions, and SFSS Clubs. The Vice-President Student Life will also be responsible for the organization of on campus events.
According to the SFSS Constitution, the Vice-President Student Life shall:
- Act as a liaison between the Board, Council, and other student groups at the University.
- Oversee the establishment and maintenance of Faculty Student Unions and Department Student Unions, and act as a liaison between the Board and Faculty Student Unions and Department Student Unions.
- Undertake all other duties and responsibilities the Board may delegate to the Vice-President Student Life from time to time.
Role of the Vice-President Finance
The Vice-President Finance’s primary responsibility is to keep track of the Society’s finances. This includes the budget breakdown, allocation of funds, investments, and a broad perspective on leases, contracts, and legal issues for Society services. The Vice-President Finance also signs cheques, manages payroll, and keeps track of time sheets. Communication is an important aspect of this position, and it would be an asset for candidates to have experience managing finances as they will be responsible for a multi-million dollar organization.
According to the SFSS Constitution, the Vice-President Finance shall:
- Ensure that all Society funds are deposited in an appropriate account at a financial institution selected by the Board.
- Keep careful account and be responsible for all monies received and disbursed by or on behalf of the Society. The Vice-President Finance shall not disburse funds except as provided for in these By-Laws, or by regulation.
- Render, upon request of the Board and within fourteen calendar days, a detailed written report on the Society’s financial affairs.
- Prepare a detailed written report on the Society’s financial affairs for consideration at the Annual General Meeting.
- Coordinate the preparation of the budget of the Society.
- Coordinate the commercial and legal affairs of the Society.
- Be a signing officer.
- Undertake all other duties and responsibilities as the Board may delegate to the Vice-President Finance from time to time.
Role of the Vice-President University Relations
The Vice-President University Relations is the liaison between the Society and the University. The URO must be well acquainted with University leaders, such as the President, vice-presidents, Board of Governors, and Senate, etc. The Vice-President University Relations will sit on the Space committee, as well as the Joint Services Committee which is responsible for services offered jointly by the Society, Health Services, and Student Services. This position involves frequent communication to coordinate programs such as the UPass, and the Vice-President University Relations is expected to keep track of the progress of the Society to facilitate communication.
According to the SFSS Constitution, the Vice-President University Relations shall:
- Act as a liaison between the Board and the University.
- Coordinate student representation on all University committees to which the Society nominates or appoints.
- Coordinate student involvement in University community affairs and activities.
- Be a signing officer.
- Undertake all other duties and responsibilities as the Board may delegate to the Vice-President University Relations.
Role of Faculty & At-Large Representatives
The main responsibility of Faculty Representatives is to communicate with theirs and others faculties, so Faculty Representatives must maintain good relations with the Departmental Student Unions and forum representatives within their faculty. There is no specific prescribed duties for this position, which is determined by your area of interest (e.g. advocacy/events/etc), but Faculty Representatives are generally expected to help with Society events and aid executives on projects and decision-making.
At-Large representatives have a large degree of flexibility to take on projects and join committees that interest them. They also support executive directors on Society operations, holding events, and launching campaigns.
Elected Board members will be provided on-the-job training to acclimate to the roles and responsibilities of a student society directorship. This will include Robert’s Rules, committees, the pace of the society, and other essential elements of the job. Candidates are strongly encouraged to approach current Board members in order to familiarize themselves with the responsibilities of each position, as well as reading through the Board and committee meeting minutes to gain a better understanding of the state of the Society.
The elected Directors will play a crucial role in the proper functioning of the Society and its services to the student body.